How To

Explain Catalog Types

There are several Catalog Types that provide convenient means of collecting assets that you and others need to access frequently.

Download using the Download Cart

Use the Download Cart if you want to download one or more files to a designated location using a pre-configured download method. You can also apply a conversion to files downloaded in this way.

NOTE: There is a download plug-in available to enable improved download performance. You will see an “Improve your download experience” link in the Download Cart if this plug-in is available to you. (This link will reappear whenever you need to update the plug-in.) Click on the link and follow the instructions to download and install the plug-in.

Describe the difference between Download vs. Checkout

When you download a file, Digital Library makes a copy of the original file in the location that you specify. The original file and the database reference to it remain unchanged. When you download multiple files, Digital Library compresses them in an archive file. When the archive file has been downloaded, extract the files using the appropriate utility. When you click the download icon from an asset’s Detail Page, you are prompted to either open the asset or save it.

Define the Digital Library

Digital Library (DAM) is the management, organization, and distribution of digital assets like videos, images and creative files accessible from a central content hub. Our goal with the new system is to create a centralized tri-branded global platform for sharing all types of content, easily accessible by both internal and external business partners. The Digital Library can store any type of digital file and create thumbnail and preview images of a variety of file formats.

Define a Rendition

A rendition is a copy of a file, sometimes in a different file format. For example, suppose that a jpeg file is imported into the Digital Library system. A high-resolution Tiff file could be imported as a rendition of the same image. The Digital Library administrator sets up the types of renditions that can be attached to an asset. The default rendition type is File, which is used to identify primary files. Examples of other rendition types that have been used are web ready, low-resolution, tiff, and digital signage, print ready, etc... Rendition types can also be used to indicate drafts of documents, as in Draft/Working and Final/Approved. Or they can be used to indicate physical locations for copies of files, as in London, Paris, and New York. Each asset record can have one rendition of each type. All renditions share the same metadata, although their thumbnail and extended images, file names, file paths, and rendition types are different.

Define a Catalog

Catalogs provide a handy way of collecting and storing links to the assets that you use often or that are commonly used by a group of people. This topic explains how to create, open, use, save, and delete catalogs.

Create Smart Catalogs

Smart Catalogs are search results that can be saved as a catalog. Smart Catalogs have the same permission structure as normal catalogs and can be nested under, or have them nested, normal catalogs. They can also be shared with other users.

Create a QuickLink

A QuickLink is a Digital Library feature that allows you to send assets to other users via email messages. Email messages contain links to the assets, rather than the assets themselves.