Send and compose internal messages with assets attached

Digital Library has its own messaging system that you can use to send messages to other Digital Library users, along with asset records and catalogs. Messaging is essential to the approval cycle that Digital Library supports. Based on user and group privileges, the approval process requires that designated approvers authorize actions before they can be completed by users who need approval for importing, copying, or deleting assets.

Messages are displayed in the Messages panel in Digital Library. A spinning New icon is displayed at the top of this panel, and the panel title Messages is bold text when there are unread messages. The number of new, unread messages is shown beside the Messages title. You can view both messages sent to you and messages you have sent to others.

Digital Library messaging allows you to send messages to other Digital Library users. This feature is similar to email, but Digital Library messages can include specific information about assets in the Digital Library database. You can also attach catalogs to messages so recipients can work with them immediately.

To compose and send a message:

Step 1. Select the asset you want to send then click the Send message with selected assets icon (envelope icon) in the Messages panel.


The New Message window opens in a secondary browser window so that, if need be, you can drag assets you want to attach to the message onto the dialog.

Step 2. Type the name of the recipient(s) in the To field.


NOTE: You can click a displayed name to enter it in the To field. If the recipient is in your address book, their name will appear as you type. You can enter a list of user names separated by commas.
Step 3. Enter the Subject of the message. A maximum of 255 characters can be entered in this field.


Step 4. (Optional) Enter a Due Date for the message. The due date, if it exists, appears in the Messages panel list of messages.


If you want to attach any assets to the message, display them in the originating browser window and drag them to the lower panel of the New Message dialog.

Step 5. Enter your message in the Message area. If the Digital Library administrator has configured custom message actions for your system, they appear in the Message Actions area in the lower right of the New Message dialog.


Step 6. Click Send.


NOTE: You can alternatively select assets and then click the Send Message with Selected Assets icon in the Task Bar. This opens a message compose window with the assets already attached.